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20 WhatsApp messages your front desk can copy today.
Enquiry to renewal, in English and Hinglish. Tap Copy; replace the {placeholders}.
1. Enquiry reply
Hi {name}, thanks for reaching out to {space}! We have hot desks, dedicated desks and private cabins. Which one are you looking for, and for how many people? I can share pricing right away.
2. Pricing
Here is our pricing, {name}:
• Hot desk — ₹{hotdesk}/month
• Dedicated desk — ₹{dedicated}/month
• Private cabin (4 seats) — ₹{cabin}/month
All plans include Wi-Fi, power backup and meeting-room credits. Shall I book you a tour?
3. Tour invite
Would you like to see the space, {name}? We're open Mon–Sat, 9 am–7 pm at {address}. Pick a time that suits you and I'll keep a desk ready.
4. Tour confirmation
Your visit to {space} is confirmed for {date} at {time}. Address: {address}. Reply RESCHEDULE if the time doesn't suit you. See you!
5. Tour reminder
Reminder: your visit to {space} is today at {time}. Ask for {host} at the reception. Reply if you're running late.
6. After the tour
Thanks for visiting {space} today, {name}! If you'd like, I can hold a {seat} for you till {date}. Any questions about the plan or the agreement — just reply here.
7. Follow-up (quiet lead)
Hi {name}, just checking in — are you still looking for a workspace? We have a few desks free this month and a day pass if you'd like to try us first.
8. Day pass confirmation
Your day pass at {space} is confirmed for {date} ({passes} pass). Booking ID {ref}. Timings {hours}. Show this message at the reception.
9. Welcome (new member)
Welcome to {space}, {name}! 🎉 Your desk is {desk}. Wi-Fi: {ssid} / {password}. Meeting rooms, invoices and requests are in the member app: {applink}. Reply here anytime.
10. Invoice raised
Hi {name}, your {month} invoice of ₹{amount} is ready. Pay from the app or reply PAY for a payment link. Due by {date}.
11. Payment reminder (due today)
Reminder: ₹{amount} for {month} is due today. Pay here: {link}. Ignore if already paid — thank you!
12. Overdue
Hi {name}, ₹{amount} for {month} is still pending ({days} days overdue). Please pay here: {link}, or reply if you need help or more time.
13. Payment received
Received ₹{amount}, thank you {name}! Your receipt is in the app. See you at the desk.
14. Renewal (30 days)
Hi {name}, your agreement at {space} ends on {date} — 30 days to go. Reply RENEW to continue on the same terms, or call us to discuss a change.
15. Renewal (7 days)
One week left on your agreement, {name}. Shall we renew? Reply YES and I'll send the updated agreement.
16. Meeting room booked
Booked: {room}, {date}, {time}. {hours} hours used from your plan credits ({left} left). Need it changed? Reply here.
17. Parcel at reception
Hi {name}, a parcel for you ({courier}) is at the reception. Collect it any time today.
18. Event invite
You're invited: {event} at {space}, {date} {time}. Free for members, ₹{price} for guests. Reply YES to reserve a seat.
19. Feedback request
Hi {name}, how was your first month at {space}? One line of feedback helps us a lot — and a Google review even more: {reviewlink}. Thank you!
20. Referral
Know someone who needs a desk? Refer them to {space} and get ₹{reward} off your next invoice when they join. Just send me their number.
Words in {curly braces} are placeholders. For the WhatsApp Business API these become numbered variables ({{1}}, {{2}}) and need Meta's approval; the ones above are the Utility templates CoWorkRM ships with.
Send me the pack on WhatsApp.
All 20, English and Hinglish, as a file you can hand to your team.
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Your space is set up the same working day on WhatsApp — no card, no app change for your members.